Vendors

2013 Vendor Form PDF Download
Concession Operation Info PDF Download

Vendor Information

The 2013 Spirit of America Festival would like to invite you to participate in the largest free Fourth of July celebration in the country!  Our main event will be held Wednesday, July 4 from 4:00 p.m. until 11:00 p.m.  Evening events will also be held on the evening of Tuesday, July 3rd *.

We invite vendors from both for-profit and non-profit groups.  Each space measures 10’ in length (including tent stakes) by up to 20’ deep, and is located on the outer perimeter of the Spirit of America Field.  Each vendor will be provided with access to water and to limited electricity*.

10 ft – Vendor Space Rentals:

  • Standard Vendors — $350.00
  • Non-Profit Groups — $250.00

*Electricity will be available for an additional charge

Fees and applications are due by June 1, 2013

EARLY BIRD DISCOUNT: A $50 DISCOUNT will apply to applications received BEFORE June 1, 2013.

Applications postmarked after June 1st must include fee in the form of Money Order or Cashier’s Check.

SET UP TIME IS 7:00 a.m. – NOON on Thursday, July 4, 2013

IMPORTANT: NO OVERNIGHT ARRIVALS or PARKING PRIOR TO JULY 4TH  WITHOUT PERMISSION IN WRITING.

SPIRIT OF AMERICA FIELD:

Strict regulations are in force regarding the Spirit of America Field.  Vendor booth spaces will be assigned prior to the event and will be given to you at the Main Gate Check-in Tent.  You will not be able to set up your booth unless you are guided by Event Personnel.  All vendor vehicles must be parked in designated parking areas.  Each vendor will be issued ONE Vendor Parking Pass per 10’ booth space.  This allows vendors to set-up and break-down near the field. Please note that traffic is limited once the festival begins; therefore, if you need to leave during the event, re-entering the park will be extremely difficult.

EVENT STANDARDS:

Vendors may sell only pre-approved products or services at event.  Any item or service deemed inappropriate for the event will not be permitted.  Spirit of America holds the right to ask any vendor who fails to remove items previously deemed inappropriate to leave without refund.  Remember, this is a family event.  If the product or service is not appropriate for a child’s eyes, it’s not appropriate for our event.

FOOD VENDORS:

Food vendors are required to have an inspection certificate dated within 30 days of the event.   You must contact the Morgan County Health Department no later than 3 weeks prior to the event to apply for a health permit.  The fee is $30.00 payable to the Morgan Co. Health Department.  Vendors are expected to be open and ready for inspection by 2:00 p.m. , July 4th.  Please see attached rules and regulations regarding grey water, flooring and other regulations required by the State of Alabama.  Non-compliance will result in expulsion from the event.  No exceptions will be made.

* WE WILL ALLOW ONLY ANNUAL HEALTH PERMIT HOLDERS from MORGAN CO. HEALTH DEPARTMENT SERVING PRIVILEGES ON JULY 3rd.

NEW: ELECTRICITY:

All electricity will incur a fee, and must be reserved in advance. You will not be permitted to plug into our outlets or generators without our electricians’ assistance.  An additional $100 fee applies to all vendors requiring MORE than 30 amps of power. Should you desire to bring a generator or rent one in Decatur, please note that only the “quiet” type generators are allowed and must be shielded to keep exhaust from entering other vendor’s booths.  Vendors requiring power and have not paid in advance will not be connected to a power source and will have to rely on their own power.

WATER / SOFT DRINKS / ICE:

Pepsi products, including water, will be for sale for $1.50 per bottle from a Pepsi truck onsite by the case (24) ONLY.  ALL retail prices on Pepsi products, including water, will be regulated to $3 as to provide fair trade for all vendors.  NO WATER or SOFT DRINK GIVE-A-WAYS WILL BE PERMITTEDICE will be made available for sale on site.  You are not required to purchase our ice, but it is available for your convenience.  We will have “Runners” available to you to take Pepsi/Ice/Water orders and deliver back to your location.

FREEBIES:

To promote your business, each vendor should offer 1 (one) item for free to the Children’s Activities as prizes to the kids during the weekend.   This item is up to you, it should be appropriate for a boy or girl ages 5-12, and the value should be at least $3.00 (remember, generosity pays off in the long run).

SOLICITING:

Soliciting beyond the boundaries of your booth is strictly prohibited without prior written permission from the Festival board.  If you are found violating this policy, you will be asked to leave the festival.

If you are new to the Spirit of America Festival, you must submit at least one photograph or detailed drawing of the trailer or booth you plan to display, in addition to your completed application.  Please include dimensions of your trailer/booth.  Booths exceeding 10’ linear feet (festival frontage) will be charged an additional booth fee.

MAIL YOUR VENDOR FORM AND FEES TO:

Spirit of America Festival
Attn: Vendors
PO Box 1776 – Decatur, AL 35602