Spirit of America 2008
Vendor Registration
The 2008 Spirit of America Festival would like to invite you to participate in the largest free Fourth of July celebration in the country! Our event will be held Thursday, July 3 from 4:00 p.m. until 11:00 p.m. and Friday, July 4th, 10:00 a.m. until 10:00 p.m.
We invite vendors for both For-Profit and Non-profit groups. Each space measures 20’ in length (including tent stakes) by up to 20’ deep, and is located on the outer perimeter of the Spirit of America Field. Each vendor will be provided with limited electricity and access to water.
Vendor Space Rentals: Standard Vendors $500.00
Non-Profit Groups $400.00
Fees and applications are due by June 1, 2008
EARLY BIRD DISCOUNT: A $50 DISCOUNT will apply to applications received BEFORE June 1, 2008.
Applications Postmarked After June 1st must include fee in the form of Money Order or Cashier’s Check.
SET UP TIME IS 8:00 a.m. – NOON on Thursday, July 3, 2008.
NO EARLY or OVERNIGHT Arrivals.
SPIRIT OF AMERICA FIELD: Strict regulations are in force regarding the Spirit of America Field. Vendor Booth spaces will be assigned prior to the event and will be given to you at the Main Gate Check-in Tent. You will not be able to set up your Booth unless you are guided by Event Personnel. All vendor vehicles must be parked in designated parking areas. Each vendor will be issued two Vendor Entry Passes to permit vendors to set-up and break-down near the field.
EVENT STANDARDS: Vendors may only sell approved products / services at event. Any item or service deemed inappropriate for the event will be asked to be removed. Spirit of America holds the right to ask any vendor to leave without refund who fails to remove items previously deemed inappropriate. Remember, this is a family event. If the product or service is not appropriate for a child’s eyes, it’s not appropriate for our event.
FOOD VENDORS: Food vendors are required to have an inspection certificate dated within 30 days of the event. You must contact the Morgan County Health Department no later than 2 weeks prior to the event to apply for a health permit. The fee is $30.00 payable to the Morgan Co. Health Department. Vendors are expected to be open and ready for inspection by Noon, July 3, 2008. Please see attached rules and regulations regarding grey water, flooring and other regulations required by the State of Alabama. Non-compliance will result in expulsion from the event. No exceptions will be made.
LIMITED ELECTRICITY: Only two (2) standard 110/15 amp outlets, OR one (1) 220/30 amp outlet will be provided to each vendor. You will not be permitted to plug into our outlets or generators without our electricians’ assistance. An additional $100 fee applies to all vendors requiring MORE than 30 amps of power. Should you desire to bring a generator or rent one in Decatur, please note that only the “quiet” type generators are allowed and must be shielded to keep exhaust from entering other vendor’s booths.
Large air filled toys, such as Moonwalks or blow up slides, etc, MUST bring their own quiet generators. Vendors requiring more than 30 amps of power and have not paid the $100 will not be connected to a power source.
WATER / SOFT DRINKS / ICE: Pepsi products, including water, will be for sale for $1 per bottle from a Pepsi truck onsite by the case (24) ONLY. ALL Retail prices on Pepsi products, including water, will be regulated to $2 as to provide fair trade for all vendors. NO WATER or SOFT DRINK GIVE-A-WAYS WILL BE PERMITTED. ICE will be made available for sale on site. You are not required to purchase our ice, but it is available for your convenience.
FREEBIES: To promote your business, each vendor should offer 1 (one) item for free to the Children’s Activities as prizes to the kids during the weekend. This item is up to you, it should be appropriate for a boy or girl ages 5-12, and the value should be valued at least $3.00 (remember, generosity pays off in the long run).
SOLICITING: Soliciting beyond the boundaries of your booth is strictly prohibited without prior permission from the Festival board in writing. If word gets out that you’re passing out free samples, you can be assured your booth will be popular!
If you are new to Spirit of America Festival, along with your completed application, you must submit at least one photograph or detailed drawing of your trailer or booth you plan on displaying. Please include dimensions of your trailer/booth. Booths exceeding 20’ in length or width will be charged an additional booth fee.
MAIL YOUR VENDOR FORM AND FEES TO:
Spirit of America Festival
Attn: Vendor Chair
PO Box 1776 - Decatur, AL 35602
We look forward to seeing you at Spirit of America!
Julianne Lowman
Concessions Director
PHONE: (256) 341-4903*
*During the Spirit of America Festival, my phone will be forwarded to my cell.
FAX: (256) 341-4906
Spirit of America Festival
Vendor Agreement and Application
Name of Company or Organization ____________________________________________________________________
Contact Person _________________________________________ Telephone _________________________________
Address __________________________________________City_________________State____ Zip Code___________
Type of Business ___________________________________________________________________________________
Details of what you wish to sell________________________________________________________________________
__________________________________________________________________________________________________
Dimensions of your tent, trailer, booth etc : ______________X_____________
If you are new to Spirit of America, please include a recent photograph of your booth, tent or trailer.
ALL VENDORS MUST LIST DIMENTIONS TO AID IN PROPER AND EFFICIENT VENDOR PLACEMENT
AMOUNT ENCLOSED $ ____________________ IMPORTANT! E-mail____________________________________
Vendor Rules and Regulations:
ONLY Two Entry Passes will be distributed upon your arrival. No entry to the field is permitted without a park escort. Vendor Parking directly behind booths are permitted as space allows.
Booths are 20’ long X UP TO 20’ in depth. Some locations may not allow a full 20’ deep booth space due to logistics.
Sales Tax information will be distributed at the vendor check-in at the MAIN GATE. All taxes are the responsibility of individual vendors.
Vendors may not sell or exhibit articles, nor sell any other food or drink without prior, express and written consent of the Spirit of America Festival, Inc.
Regarding the sale of soft drinks and bottled water, Vendors ARE permitted to sell Pepsi Bottled Products ONLY and MUST acquire these products from the Pepsi Truck onsite. Ice will also be available for sale onsite.
All food vendors will be inspected by Health Department officials on site or have proof of inspections within 30 days of the event.
All vendors must follow fire department safety regulations for your booth. (i.e. proper storage of propane tanks and ABC approved fire extinguisher.)
Vendors must provide their own #12 electrical extension cords and FOOD GRADE water hoses.
Generators may be used provided they are the “quiet” type and DO NOT have contact with the grass. Exhaust from generators must be shielded from other vendors and walkways.
Two 110/15 amp outlets will be provided OR one 220/30 amp. All other electrical needs over 30 amps WILL incur an additional charge of $100.00.
Set up time: 8:oo a.m. – Noon-July 3, 2008
If a vendor does not claim or occupy its assigned space by NOON on July 3, 2008, SOA may, at its option, terminate agreements or reassign spaces. Vendors of such default are not entitled to refund of any sums paid in advance to SOA, Inc
NO REFUNDS.
Vendors must sell or solicit within the confines of their allotted booth space unless expressly permitted in writing by SOA.
Vendors are responsible to have in force and effect insurance or liability on the date for service to be provided to the Board and the Public. Proof of insurance MUST be presented at check-in. Failure to provide proof will result in cancellation of their agreement without refund of any payments.
Vendors agree to indemnify and hold SOA, Inc. and its agents harmless from any and all claims arising out of the acts or negligence of vendor and its agents.
Vendors understand that the SOA, Inc. is not responsible for any loss or expense incurred due to:
Negligence of Vendor, its agents or employees, Any injury sustained by Vendor, its agents or employees at the Park, Any damage to the Park caused by Vendor, its agents or employees.
Vendors understand the Festival will occur Rain or Shine and SOA, Inc. is not responsible for any reimbursements of losses due to inclement weather.
These rules and regulations are a binding agreement and shall be governed by, construed and enforced in accordance with the laws of the State of Alabama.
Signed____________________________________________________________Date______________________________________
ELECTRICITY: All Applicants MUST Complete:
Number of outlets required: ______110 / 15 amp = Two Provided at No Charge…OR
______ 220 / 30 amp = One Provided at No Charge…OR
______ Other_________________________ Add $100 to your booth fee…OR
_______ I will bring my own Generator (quiet type).
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